Coworking Spaces for Business Travelers

Travelling is a very basic component of every business institution. Meeting with the partners and remote coworkers every now and then is crucial to intensify the growth of the business. Generally, the business executives prefer meetings in person. For countless reasons you may have to travel to different cities or countries and host business meetings.

However, the work ethics has changed significantly in the world, making things more digitalized but there are not enough ideas in the world that can put an end to business travelling. While hotel conference rooms are always a pick for the business travellers, the meetings can also be held in the coworking spaces.

Hotel conference rooms charge immensely to arrange meetings. And since these meetings are quite frequent, you always look for an outlet that can save you some money. So today, we will be discussing some of the choices that you have to hold meetings or presentation for your business-

Business Centers- To begin with, we would like to introduce Business Centers as your initial choice of holding business meetings. This alternative does not require any former investment. The presentation rooms and business meeting rooms are rented on hourly basis or for days. You can rent the room as per your needs. Most of these places are equipped with internet, printers, workstations, meeting tables in different sitting capacities, projectors, etc. The Business Centers are designed to give you real-life office experience on a remote location.

Business Hotels- As we were discussing earlier, Business Hotels is the common-most choice of every business traveller to host business meetings. These hotels usually have meeting rooms, classrooms, private office, individual desks etc. The ambience is amazing and you can also quickly arrange lunch for the clients. The Business Hotels are usually equipped with all the major amenities that you may need to hold meetings. The rent however is a troublesome element. You will find business hotels to charge massively for the services delivered. You can rent it for hours or days, as per your needs. Of course, you can also stay at the same hotel and make arrangements for the meeting.

Coworking Spaces- One of the most pragmatic option that is available on an affordable rate are the coworking spaces. Coworking spaces are still creating their market as not many business people know about it. These offices are available at low prices and can be rented for hours or days. They have fine suitable for different kinds of professionals. The amenities that you get at coworking spaces are internet, projectors, meeting rooms, etc. You can also conduct meetings in the dedicated coworking places and meet new people. This will also help you to connect with professionals that may help you with your business as well. It is a perfect choice for the professionals with budget constraint.


Best Strategies for Saving on Flights and Hotels

As a business owner, you always look for ways to save money when running a business. Amongst all areas business travel is one key area where you can find savings on flights and hotels. By following the best booking strategies and utilizing affordable options, travelers can reduce the cost of their business trip.

Here are a few ways to save on hotels and flights:

Saving on Hotels

Book hotels and flights together

Online travel booking sites offer price breaks for purchasing a flight and hotel together. Combined packages are mostly used by vacationers but also offer great value to business travelers with flexible preferences.

Surf online, book over phone

To get the best deals, browse through various online booking channels and figure out your preferred option. Get in touch with the hotel and ask them to reduce the rate further. This works as many hotels will go lower to avoid paying third-party booking fees.

Advance fees

If you are sure about your travel plans, nonrefundable hotel reservations offer the best price. Paying advance can save up to 20% on bookings made directly with hotels.

Take advantage of refundable bookings

Alternatively, you can make a refundable booking by looking for the best prices online. Hotels usually don’t have any cancellation fees like airlines.

Use corporate discounts

Businesses often negotiate with preferred hotel vendors and get discounts up to 40%. So, using corporate booking tools can give you the lowest possible fare when booking.

Last-minute travel

If you are booking in last-minute, you can find deals on unused rooms. Talk to your preferred hotels to know about possible cancellations. Also, searching last-minute booking sites such as Hotel Tonight can help you get other options.

Say no to cookies

Travel sites maintain cookies to identify customers with strong intention to buy. Clearing your browser history might give you more favorable prices.

Flight Saving Strategies

Travel during off-peak hours

Flights are cheapest between 5 am to 7 am and after 8 pm. Businesses can save an average of $116 per flight by flying at peak times.

Fly on specific days

Reports from recent studies revealed that Tuesdays, Wednesdays and Saturdays are the low cost days to fly. Flying on these days can save you money.

Take connecting flights

Direct flights are convenient, but flights with layovers will cost you less. Taking connecting flights is one of the strategies that can help you save money.

Check out from less expensive airports

When you search for flights, check the box “include nearby airports”. You can choose alternative airports that cost you less than others and not necessarily farther away.

Make early bookings

Tickets booked fewer than seven days before departure will cost you an average of 44% more than if they had been booked 15 or more days in advance.

Book on the right time

Airfares fluctuate throughout the week. Studies revealed that the best time to book air travel is Tuesday at 3 PM ET, the time when airlines will release their discounted seat inventory.

Leverage refund rules

Bookings made at least 7 days in advance can be canceled within 24 hours. This creates a grace period in which you can cancel your bookings if your travel plans are not final.

How to Manage Your Business While Traveling

Whether it’s following up on work, assigning tasks, checking on your business mail, or just replying to customers, it can all be done from your phone. As a matter of fact, almost anything can get done online, through your phone today.

Yes, it’s that simple. But don’t go running home or rushing off to your next vacation destination just yet! We need to establish how you can get all this done and more without being at the office. Keep reading to find out the key factors you need to consider when managing your business while traveling or being away.

Key Factors to remotely managing your business:

Conduct Regular Meetings:

Everyone doesn’t need to be huddled up in the conference room to conduct a good meeting; you can get remote employees, freelancers, and employees at the office all in the same meeting with just an internet connection.

Now meeting on a daily or even weekly basis can be difficult while you’re traveling because you’re mostly busy and have other things to address. However, meeting with the managers weekly or bi-weekly will reassure your presence in the office and confirm your supervision on all business matters.

You can easily conduct meetings through Skype or Google Hangouts where everyone can see each other and even share files if needed. You can also use Google Slides for presentations or Team Viewer to share your computer screen with everyone for demonstration.

Be sure to regularly interact with your employees no matter where you are and build close relations with them that can evolve into trust. If this is accomplished, you’ll never need to worry about business when you’re away.

Follow-up on Work Progress & Hours:

You being away from the office should never mean work doesn’t get done or is on pause. Technology created a solution for slacking or lazy employees, time tracking software. This type of software allows you to track employees working hours so you will always be updated with who came late or who worked overtime.

Employees will be able to track their shifts, breaks, and leave notes on their work progress.

There are many types of time tracking software, some are essentially focused on tracking working hours like ClockIn Portal that generate timesheets and can be integrated with payroll systems.

Others include a project management feature like Zoho Projects where you can share projects, assign tasks, and follow-up on tasks.

You can also use essential project management software like Basecamp or Asana that mainly focus on getting work done efficiently. Project management software allows you to assign tasks, update them with comments, set deadlines, add attachments, and eventually mark them as complete. With a straightforward tracking method of working hours and work progress, employees will feel obligated to stay focused and get things done faster.

Handle Business Mail Instantly:

While traveling, your mail is something you mustn’t forget about. Neglecting your mail for even a few days can lead to problems. Unattended mail can be important contracts from clients, documents from partners or investors, or feedback from your customers.

With a virtual mailbox, you can take your mail with you wherever you go.

A virtual mailbox is a mailbox that you can access online and handle your mail. The options vary from shredding any document or forwarding packages to opening, archiving, or downloading mail in just a few minutes. Your mail is delivered to secure mail facilities where the envelope is scanned and uploaded to your cloud-based mailbox for you to control.

So not only is it remote access to your important mail, but it eliminates the need for a mailroom! This means lesser paper storage, no mail operators, and faster mail operations, a win-win for you and your pocket.

Now, you’re ready to go!

With your business essentials all in check, you can easily travel whenever needed without worrying about work falling behind or inefficiently managing your business. By following these three factors, you can manage your tasks and still have time to enjoy your vacation!

PostScan Mail guarantees that a future change of address or being away for frequent traveling will not pose any problem. They receive your mail, scan the outside, and alert you online. You can then view your scans and manage your mail and packages remotely through any device connected to the internet. Upon your request, they can scan the content of your letters, shred or recycle the junk mail, forward your items to the address you pick or store your mail at their facility for as long as you wish, all with just a click.

Catering Equipment for Airlines

Travelling via airplane is a great experience and this is due to the care that is taken by the airplane staff. They ensure that your flight is comfortable and that you have access to good food so that you will enjoy your flight. In order for airlines to give you a good customer service experience they should have the necessary catering equipment to do so.

Here is a list of catering equipment that can give airlines the upper hand.

  • Transport Cart. The cart is very handy for transporting food, drinks and crockery to each passenger. It has a number of shelves as well as a waste bin attached to gather all used wrappers or waste. The air hostess can easily push and move the cart along the aisle while having access to all the items on the cart.
  • Plastic Cutlery. On airlines only plastic knives, forks and spoons are permitted so you need to ensure that you have a sufficient amount available for all the passengers. Plastic cutlery can be disposed of after the flight by means of recycling.
  • Cutlery Tray. Although plastic cutlery is being used, you would still require a cutlery tray to pack it in to. The cutlery tray separates the plastic utensils neatly which makes it easy to find when serving each passenger. The last thing an air hostess wants to do is to battle with finding a teaspoon for a passenger who has ordered tea or coffee.
  • Polycarbonate Dinnerware. This is durable dinnerware that can be used repeatedly and are virtually unbreakable. It is a safer version of the standard ceramic dinnerware because it is made of polycarbonate and if it falls on the floor, it won’t break. They have a gloss finish which is appealing and ideal for airlines who want to maintain their elite status.
  • Plastic Glasses. It is ideal to use plastic glasses on an airplane because it can be used as required and disposed of or recycled after the flight. Plus, if it falls it won’t break either. This is important since the airplane is moving and turbulence can cause the glasses to topple over.

Airlines do require the correct catering equipment for their service in order to make the experience a pleasant one for the passengers. It is important to consider whether the selected catering equipment will give the passengers a good impression of the airline. Many passengers remember the dinner or lunch service and this could affect the way they feel about a particular airline.

CaterWeb stocks a full range of commercial kitchen products and we even offer free demonstrations as well as hands on training if necessary. Visit our website to access our online store or alternatively we welcome you to visit our new showroom.

Top Tips To Stay Productive On Your Next Business Trip

While others might find business trips appealing because of free travel and accommodation, all business travelers worry about is getting the maximum productivity on their trip. This isn’t particularly easy. Because they are away from their comfort zone, it can often get very difficult to stay focused and keep a track of so much happening around them.

If you are a business traveler, here are some helpful tips for you to stay productive:

1. Become Tech-Savvy

If you are not, you have absolutely every reason to become one. Technology can solve a lot of your travel miseries. A lot of people complain that travel has become very complicated. The truth is, they haven’t made much use of technology to make their trip more convenient.

So where do you begin with? Firstly, you must pack all the gadgets you would possibly need. Now you may need a lot of things, but if you don’t intend to use them a lot there is no point in carrying all the weight.

Essentially, all business travelers need a laptop and a speedy internet connection. Because you will travel to different places, it is best to arrange for the internet before you leave on your journey. There would be a lot of important messages to respond to and it’s best to stay connected.

2. Do Your Homework

Before you set out on your journey, it is very important to do the destination search. Just knowing your flight times, address of the hotel and timings of the meetings is just not enough here.

Since it might be a new destination, it can be difficult to get around and keep a track of all the routes. For this reason, it is best to do a thorough destination search. Get to know the area you are staying in and the available transportation options.

If you have ambiguities of any sorts, it is best to connect with the locals and address them all your worries.

3. Make the Most of Layovers

Because flights with layovers are relatively cheaper, you may have to book them every now and then. A lot of businessmen hate the thought of layovers because it ends up wasting a lot of their precious time. Layovers can be a very productive part of your trip. Once you have settled with all the travel formalities, move to a quiet corner at the airport lounge and get all the pending work completed. This is the right time to plan for the upcoming meetings and make any other last minute arrangements that are needed.

4. Keep Hydrated and Stay Fit

If you are a business traveler, health has to be a priority. For this reason, it is best to stay hydrated at all times. Drink as much water as you can and leave no chance of getting up during the journey for a few stretches. This helps to keep your mind and body active and helps you to focus on important tasks ahead.